[Web3D2024 Program] working with your committee on the proceedings...
A. Augusto Sousa
augusto.sousa at fe.up.pt
Fri Jul 12 13:22:25 PDT 2024
Dear Stephen,
In an above email, I suggested you advance with that contact.
The best,
AAS
On 12/07/2024 21:19, Stephen Spencer wrote:
> I can see 28 and 29 now in EasyChair, and can send out rights forms
> and instructions at any point.
>
> Should I do that now or should I wait for these authors to respond to
> one of you, confirming that they've accepted the change from a full
> paper to a short paper?
>
> Best,
> Stephen
>
> On Fri, Jul 12, 2024 at 1:17 PM Anita Havele <anita.havele at web3d.org>
> wrote:
>
> Stephen, Trainan is our third program chair.
> Would it be possible for the program chairs to confirm that papers
> 28 and 29 are accepted and update easy chair.
> If we are waiting for the authors to respond, then let’s give the
> authors a deadline to respond.
>
>
> Best Regards,
> Anita-Havele
>
>
>> On Jul 12, 2024, at 3:32 PM, A. Augusto Sousa
>> <augusto.sousa at fe.up.pt> wrote:
>>
>> Dear Stephen,
>> I can change things in the easy chair... and I have just moved
>> both papers to the Short Papers track and changed their status to
>> "accepted". Is this what you need?
>> Best,
>> AAS
>>
>>
>> On 12/07/2024 18:21, Stephen Spencer wrote:
>>> Augusto, I'm not sure who Traian is, but perhaps that isn't
>>> important.
>>>
>>> What IS important is that I do not see papers 28 or 29 in the
>>> "ACM Data Download" list - that's where I retrieve the XML
>>> metadata about accepted works, for rights management and final
>>> material processing.
>>>
>>> I think something needs to be done by one of the program chairs
>>> to papers 28 and 29 so that they show up here.
>>>
>>> Would one of you please do that?
>>>
>>> Thank you.
>>>
>>> Best,
>>> Stephen
>>>
>>> On Fri, Jul 12, 2024 at 4:02 AM A. Augusto Sousa
>>> <augusto.sousa at fe.up.pt> wrote:
>>>
>>> Sorry... I forgot to mention that this was discussed with
>>> Traian... it is "our" proposal!
>>> The best,
>>> AAS
>>>
>>>
>>>
>>> On 12/07/2024 11:59, A. Augusto Sousa wrote:
>>>> Dear Stephen,
>>>> Until now we have no response... And I believe authors will
>>>> not answer...
>>>> My proposal is that you consider both papers as short...
>>>> and your contact with the authors be in this direction...
>>>> It may happen they do not answer... :-(
>>>> The best,
>>>> A. Augusto de Sousa
>>>>
>>>>
>>>> On 12/07/2024 04:44, Stephen Spencer wrote:
>>>>> Anita, has there been a response from the authors of
>>>>> papers 28 and 29?
>>>>>
>>>>> Best,
>>>>> Stephen
>>>>>
>>>>> On Mon, Jul 8, 2024 at 7:48 PM Anita Havele
>>>>> <anita.havele at web3d.org> wrote:
>>>>>
>>>>> Hi Stephen,
>>>>> This morning we decided to request authors of
>>>>> submissions 28 and 29 to change their long papers to
>>>>> short papers and not posters.
>>>>> The reason for this change was that we thought it
>>>>> would be easier to change a long paper to a short paper.
>>>>> We’ll keep you posted on the response from these authors.
>>>>>
>>>>> Best Regards,
>>>>> Anita-Havele
>>>>>
>>>>>
>>>>>> On Jul 8, 2024, at 8:04 PM, Stephen Spencer
>>>>>> <spencer at cs.washington.edu> wrote:
>>>>>>
>>>>>>
>>>>>> I've sent out rights forms and instructions for
>>>>>> preparing and delivering final materials to the
>>>>>> contact authors of accepted full and short papers and
>>>>>> poster abstracts.
>>>>>>
>>>>>> I'll need a couple of things from you (as program
>>>>>> chairs) by the "final materials due" date of 22 July:
>>>>>>
>>>>>> 1. the final program, so I can organize the
>>>>>> materials into a conference proceedings
>>>>>> 2. the preface statement
>>>>>>
>>>>>> Thank you.
>>>>>>
>>>>>> Best,
>>>>>> Stephen
>>>>>>
>>>>>> On Mon, Jul 8, 2024 at 4:51 PM Stephen Spencer
>>>>>> <spencer at cs.washington.edu> wrote:
>>>>>>
>>>>>> 28 and 29 aren't marked as accepted at this point
>>>>>> in time; when you have decisions on these two,
>>>>>> please let me know and I'll process them accordingly.
>>>>>>
>>>>>> Best,
>>>>>> Stephen
>>>>>>
>>>>>> On Mon, Jul 8, 2024 at 4:20 PM Stephen Spencer
>>>>>> <spencer at cs.washington.edu> wrote:
>>>>>>
>>>>>> Is there a timeframe for their decision? I
>>>>>> can hold off on processing these two papers
>>>>>> until I hear from you.
>>>>>>
>>>>>> Stephen Spencer
>>>>>> Senior Computer Specialist
>>>>>> Paul G. Allen School of Computer Science &
>>>>>> Engineering
>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>> spencer at cs.washington.edu
>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>
>>>>>>
>>>>>> On Mon, Jul 8, 2024 at 3:18 PM A. Augusto
>>>>>> Sousa <augusto.sousa at fe.up.pt> wrote:
>>>>>>
>>>>>> Papers 28 and 29 have been suggested to
>>>>>> move from full papers to posters... at
>>>>>> this moment, we do not know if authors
>>>>>> will do it...
>>>>>> The best,
>>>>>> AAS
>>>>>>
>>>>>>
>>>>>> On 08/07/2024 23:03, Stephen Spencer wrote:
>>>>>>> Looking at EasyChair:
>>>>>>>
>>>>>>> * These are the Short Papers: 6, 13,
>>>>>>> 16, 19, 25, 27.
>>>>>>> * These are the Poster Abstracts: 8,
>>>>>>> 23, 33.
>>>>>>> * The rest are Full Papers.
>>>>>>>
>>>>>>> Best,
>>>>>>> Stephen
>>>>>>>
>>>>>>> On Mon, Jul 8, 2024 at 2:48 PM Stephen
>>>>>>> Spencer <spencer at cs.washington.edu> wrote:
>>>>>>>
>>>>>>> Wonderful! I will work on sending
>>>>>>> out rights forms and instructions
>>>>>>> for the preparation and delivery of
>>>>>>> final materials.
>>>>>>>
>>>>>>> Before sending out anything, I'll
>>>>>>> verify with you all the category of
>>>>>>> the acceptances - full paper, short
>>>>>>> paper, or poster abstract.
>>>>>>>
>>>>>>> Best,
>>>>>>> Stephen
>>>>>>>
>>>>>>> On Mon, Jul 8, 2024 at 2:43 PM Anita
>>>>>>> Havele <anita.havele at web3d.org> wrote:
>>>>>>>
>>>>>>> Hi Stephen,
>>>>>>> Yes, acceptance notification
>>>>>>> were sent out earlier today.
>>>>>>> I believe easy chair was updated
>>>>>>> appropriately by the program
>>>>>>> chairs.
>>>>>>>
>>>>>>> Best Regards,
>>>>>>> Anita-Havele
>>>>>>>
>>>>>>>
>>>>>>>> On Jul 8, 2024, at 5:16 PM,
>>>>>>>> Stephen Spencer
>>>>>>>> <spencer at cs.washington.edu> wrote:
>>>>>>>>
>>>>>>>>
>>>>>>>> Augusto, et al.,
>>>>>>>>
>>>>>>>> Were the acceptance
>>>>>>>> notifications sent out to Web3D
>>>>>>>> 2024 authors today?
>>>>>>>>
>>>>>>>> If so, is EasyChair updated
>>>>>>>> appropriately?
>>>>>>>>
>>>>>>>> Thanks.
>>>>>>>>
>>>>>>>> Best,
>>>>>>>> Stephen
>>>>>>>>
>>>>>>>> On Wed, May 15, 2024 at 9:43 AM
>>>>>>>> Stephen Spencer
>>>>>>>> <spencer at cs.washington.edu> wrote:
>>>>>>>>
>>>>>>>> Yes, I can see it. Thank you.
>>>>>>>>
>>>>>>>> On Wed, May 15, 2024 at
>>>>>>>> 1:45 AM A. Augusto Sousa
>>>>>>>> <augusto.sousa at fe.up.pt> wrote:
>>>>>>>>
>>>>>>>> Dear Stephen,
>>>>>>>> It is done (I
>>>>>>>> believe...). I used
>>>>>>>> your email address
>>>>>>>> <spencer at cs.washington.edu>
>>>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>>> Could you please check
>>>>>>>> this?
>>>>>>>> The best,
>>>>>>>> AAS
>>>>>>>>
>>>>>>>>
>>>>>>>> On 14/05/2024 23:41,
>>>>>>>> Stephen Spencer wrote:
>>>>>>>>> Looking forward to it,
>>>>>>>>> thanks!
>>>>>>>>>
>>>>>>>>> Would one of you
>>>>>>>>> please make me a full
>>>>>>>>> chair of the event in
>>>>>>>>> EasyChair? My username
>>>>>>>>> there is
>>>>>>>>> "stephenspencer" and I
>>>>>>>>> will need that to
>>>>>>>>> retrieve information
>>>>>>>>> about accepted
>>>>>>>>> materials, when the
>>>>>>>>> time comes.
>>>>>>>>>
>>>>>>>>> Best,
>>>>>>>>> Stephen
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, May 14, 2024
>>>>>>>>> at 3:38 PM Anita
>>>>>>>>> Havele
>>>>>>>>> <anita.havele at web3d.org>
>>>>>>>>> wrote:
>>>>>>>>>
>>>>>>>>> Hi Stephen ,
>>>>>>>>> Thank you for
>>>>>>>>> reaching out to
>>>>>>>>> us. We will most
>>>>>>>>> certainly need
>>>>>>>>> your assistance in
>>>>>>>>> preparing the
>>>>>>>>> conference
>>>>>>>>> proceedings.
>>>>>>>>> We are planning to
>>>>>>>>> extend the
>>>>>>>>> submission
>>>>>>>>> deadline, but that
>>>>>>>>> will not change
>>>>>>>>> the acceptance date.
>>>>>>>>> Miguel Lopez and
>>>>>>>>> Augusto Sousa our
>>>>>>>>> program co-chairs
>>>>>>>>> will be your
>>>>>>>>> primary contacts.
>>>>>>>>> Looking forward to
>>>>>>>>> working with you!
>>>>>>>>> Best Regards,
>>>>>>>>> Anita-Havele
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>> On May 14, 2024,
>>>>>>>>>> at 4:30 PM,
>>>>>>>>>> Stephen Spencer
>>>>>>>>>> <spencer at cs.washington.edu>
>>>>>>>>>> wrote:
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> Good afternoon!
>>>>>>>>>>
>>>>>>>>>> I'm reaching out
>>>>>>>>>> to you to confirm
>>>>>>>>>> that you'd like
>>>>>>>>>> my assistance in
>>>>>>>>>> preparing the
>>>>>>>>>> conference
>>>>>>>>>> proceedings for
>>>>>>>>>> Web3D 2024.
>>>>>>>>>>
>>>>>>>>>> The published
>>>>>>>>>> dates - 01 July
>>>>>>>>>> for acceptances,
>>>>>>>>>> and 15 July for
>>>>>>>>>> final materials -
>>>>>>>>>> look good.
>>>>>>>>>>
>>>>>>>>>> Looking forward
>>>>>>>>>> to speaking with
>>>>>>>>>> you soon.
>>>>>>>>>>
>>>>>>>>>> Best,
>>>>>>>>>> --
>>>>>>>>>> Stephen Spencer
>>>>>>>>>> Senior Computer
>>>>>>>>>> Specialist
>>>>>>>>>> Paul G. Allen
>>>>>>>>>> School of
>>>>>>>>>> Computer Science
>>>>>>>>>> & Engineering
>>>>>>>>>> Chair, ACM
>>>>>>>>>> SIGGRAPH
>>>>>>>>>> Publications
>>>>>>>>>> Committee
>>>>>>>>>> spencer at cs.washington.edu
>>>>>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>>>>> --
>>>>>>>>>> Program2024
>>>>>>>>>> mailing list
>>>>>>>>>> Program2024 at web3d.org
>>>>>>>>>> http://web3d.org/mailman/listinfo/program2024_web3d.org
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Stephen Spencer
>>>>>>>>> Senior Computer Specialist
>>>>>>>>> Paul G. Allen School
>>>>>>>>> of Computer Science &
>>>>>>>>> Engineering
>>>>>>>>> Chair, ACM SIGGRAPH
>>>>>>>>> Publications Committee
>>>>>>>>> spencer at cs.washington.edu
>>>>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>>>
>>>>>>>> --
>>>>>>>> A. Augusto de Sousa
>>>>>>>> (Professor
>>>>>>>> Associado/Associate
>>>>>>>> Professor)
>>>>>>>>
>>>>>>>> DEI - Dep. de Eng.a
>>>>>>>> Informática / Dep. of
>>>>>>>> Informatics Engineering
>>>>>>>> FEUP - Faculdade de
>>>>>>>> Engenharia da
>>>>>>>> Universidade do Porto
>>>>>>>> Rua Dr. Roberto
>>>>>>>> Frias, S/N
>>>>>>>> 4200-465 Porto
>>>>>>>> Tlf: +351 22 508 2134
>>>>>>>> PORTUGAL EMail:
>>>>>>>> augusto.sousa at fe.up.pt
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Stephen Spencer
>>>>>>>> Senior Computer Specialist
>>>>>>>> Paul G. Allen School of
>>>>>>>> Computer Science & Engineering
>>>>>>>> Chair, ACM SIGGRAPH
>>>>>>>> Publications Committee
>>>>>>>> spencer at cs.washington.edu
>>>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Stephen Spencer
>>>>>>>> Senior Computer Specialist
>>>>>>>> Paul G. Allen School of
>>>>>>>> Computer Science & Engineering
>>>>>>>> Chair, ACM SIGGRAPH
>>>>>>>> Publications Committee
>>>>>>>> spencer at cs.washington.edu
>>>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Stephen Spencer
>>>>>>> Senior Computer Specialist
>>>>>>> Paul G. Allen School of Computer
>>>>>>> Science & Engineering
>>>>>>> Chair, ACM SIGGRAPH Publications
>>>>>>> Committee
>>>>>>> spencer at cs.washington.edu
>>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Stephen Spencer
>>>>>>> Senior Computer Specialist
>>>>>>> Paul G. Allen School of Computer Science
>>>>>>> & Engineering
>>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>>> spencer at cs.washington.edu
>>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>
>>>>>> --
>>>>>> A. Augusto de Sousa
>>>>>> (Professor Associado/Associate Professor)
>>>>>>
>>>>>> DEI - Dep. de Eng.a Informática / Dep.
>>>>>> of Informatics Engineering
>>>>>> FEUP - Faculdade de Engenharia da
>>>>>> Universidade do Porto
>>>>>> Rua Dr. Roberto Frias, S/N
>>>>>> 4200-465 Porto Tlf: +351 22 508 2134
>>>>>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Stephen Spencer
>>>>>> Senior Computer Specialist
>>>>>> Paul G. Allen School of Computer Science &
>>>>>> Engineering
>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>> spencer at cs.washington.edu
>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Stephen Spencer
>>>>>> Senior Computer Specialist
>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>> spencer at cs.washington.edu
>>>>>> <mailto:spencer at cs.washington.edu>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Stephen Spencer
>>>>> Senior Computer Specialist
>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>> spencer at cs.washington.edu
>>>>> <mailto:spencer at cs.washington.edu>
>>>>
>>>> --
>>>> A. Augusto de Sousa
>>>> (Professor Associado/Associate Professor)
>>>>
>>>> DEI - Dep. de Eng.a Informática / Dep. of Informatics
>>>> Engineering
>>>> FEUP - Faculdade de Engenharia da Universidade do Porto
>>>> Rua Dr. Roberto Frias, S/N
>>>> 4200-465 Porto Tlf: +351 22 508 2134
>>>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>>
>>> --
>>> A. Augusto de Sousa
>>> (Professor Associado/Associate Professor)
>>>
>>> DEI - Dep. de Eng.a Informática / Dep. of Informatics
>>> Engineering
>>> FEUP - Faculdade de Engenharia da Universidade do Porto
>>> Rua Dr. Roberto Frias, S/N
>>> 4200-465 Porto Tlf: +351 22 508 2134
>>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>>
>>>
>>>
>>> --
>>> Stephen Spencer
>>> Senior Computer Specialist
>>> Paul G. Allen School of Computer Science & Engineering
>>> Chair, ACM SIGGRAPH Publications Committee
>>> spencer at cs.washington.edu
>>> <mailto:spencer at cs.washington.edu>
>>
>> --
>> A. Augusto de Sousa
>> (Professor Associado/Associate Professor)
>>
>> DEI - Dep. de Eng.a Informática / Dep. of Informatics Engineering
>> FEUP - Faculdade de Engenharia da Universidade do Porto
>> Rua Dr. Roberto Frias, S/N
>> 4200-465 Porto Tlf: +351 22 508 2134
>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>
>
>
> --
> Stephen Spencer
> Senior Computer Specialist
> Paul G. Allen School of Computer Science & Engineering
> Chair, ACM SIGGRAPH Publications Committee
> spencer at cs.washington.edu
> <mailto:spencer at cs.washington.edu>
--
FEUP A. Augusto de Sousa
(Professor Associado/Associate Professor)
DEI - Dep. de Eng.a Informática / Dep. of Informatics Engineering
FEUP - Faculdade de Engenharia da Universidade do Porto
Rua Dr. Roberto Frias, S/N
4200-465 Porto Tlf: +351 22 508 2134
PORTUGAL EMail: augusto.sousa at fe.up.pt
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