[Web3D2024 Program] working with your committee on the proceedings...
Stephen Spencer
spencer at cs.washington.edu
Fri Jul 12 15:39:02 PDT 2024
This is done.
Best,
Stephen
On Fri, Jul 12, 2024 at 1:23 PM Stephen Spencer <spencer at cs.washington.edu>
wrote:
> I will do that - thank you for the direction.
>
> Best,
> Stephen
>
> On Fri, Jul 12, 2024 at 1:22 PM A. Augusto Sousa <augusto.sousa at fe.up.pt>
> wrote:
>
>> Dear Stephen,
>> In an above email, I suggested you advance with that contact.
>> The best,
>> AAS
>>
>>
>> On 12/07/2024 21:19, Stephen Spencer wrote:
>>
>> I can see 28 and 29 now in EasyChair, and can send out rights forms and
>> instructions at any point.
>>
>> Should I do that now or should I wait for these authors to respond to one
>> of you, confirming that they've accepted the change from a full paper to a
>> short paper?
>>
>> Best,
>> Stephen
>>
>> On Fri, Jul 12, 2024 at 1:17 PM Anita Havele <anita.havele at web3d.org>
>> wrote:
>>
>>> Stephen, Trainan is our third program chair.
>>> Would it be possible for the program chairs to confirm that papers 28
>>> and 29 are accepted and update easy chair.
>>> If we are waiting for the authors to respond, then let’s give the
>>> authors a deadline to respond.
>>>
>>>
>>> Best Regards,
>>> Anita-Havele
>>>
>>>
>>> On Jul 12, 2024, at 3:32 PM, A. Augusto Sousa <augusto.sousa at fe.up.pt>
>>> wrote:
>>>
>>> Dear Stephen,
>>> I can change things in the easy chair... and I have just moved both
>>> papers to the Short Papers track and changed their status to "accepted". Is
>>> this what you need?
>>> Best,
>>> AAS
>>>
>>>
>>> On 12/07/2024 18:21, Stephen Spencer wrote:
>>>
>>> Augusto, I'm not sure who Traian is, but perhaps that isn't important.
>>>
>>> What IS important is that I do not see papers 28 or 29 in the "ACM Data
>>> Download" list - that's where I retrieve the XML metadata about accepted
>>> works, for rights management and final material processing.
>>>
>>> I think something needs to be done by one of the program chairs to
>>> papers 28 and 29 so that they show up here.
>>>
>>> Would one of you please do that?
>>>
>>> Thank you.
>>>
>>> Best,
>>> Stephen
>>>
>>> On Fri, Jul 12, 2024 at 4:02 AM A. Augusto Sousa <augusto.sousa at fe.up.pt>
>>> wrote:
>>>
>>>> Sorry... I forgot to mention that this was discussed with Traian... it
>>>> is "our" proposal!
>>>> The best,
>>>> AAS
>>>>
>>>>
>>>>
>>>> On 12/07/2024 11:59, A. Augusto Sousa wrote:
>>>>
>>>> Dear Stephen,
>>>> Until now we have no response... And I believe authors will not
>>>> answer...
>>>> My proposal is that you consider both papers as short... and your
>>>> contact with the authors be in this direction...
>>>> It may happen they do not answer... :-(
>>>> The best,
>>>> A. Augusto de Sousa
>>>>
>>>>
>>>> On 12/07/2024 04:44, Stephen Spencer wrote:
>>>>
>>>> Anita, has there been a response from the authors of papers 28 and 29?
>>>>
>>>> Best,
>>>> Stephen
>>>>
>>>> On Mon, Jul 8, 2024 at 7:48 PM Anita Havele <anita.havele at web3d.org>
>>>> wrote:
>>>>
>>>>> Hi Stephen,
>>>>> This morning we decided to request authors of submissions 28 and 29
>>>>> to change their long papers to short papers and not posters.
>>>>> The reason for this change was that we thought it would be easier to
>>>>> change a long paper to a short paper.
>>>>> We’ll keep you posted on the response from these authors.
>>>>>
>>>>> Best Regards,
>>>>> Anita-Havele
>>>>>
>>>>>
>>>>> On Jul 8, 2024, at 8:04 PM, Stephen Spencer <spencer at cs.washington.edu>
>>>>> wrote:
>>>>>
>>>>>
>>>>> I've sent out rights forms and instructions for preparing and
>>>>> delivering final materials to the contact authors of accepted full and
>>>>> short papers and poster abstracts.
>>>>>
>>>>> I'll need a couple of things from you (as program chairs) by the
>>>>> "final materials due" date of 22 July:
>>>>>
>>>>> 1. the final program, so I can organize the materials into a
>>>>> conference proceedings
>>>>> 2. the preface statement
>>>>>
>>>>> Thank you.
>>>>>
>>>>> Best,
>>>>> Stephen
>>>>>
>>>>> On Mon, Jul 8, 2024 at 4:51 PM Stephen Spencer <
>>>>> spencer at cs.washington.edu> wrote:
>>>>>
>>>>>> 28 and 29 aren't marked as accepted at this point in time; when you
>>>>>> have decisions on these two, please let me know and I'll process them
>>>>>> accordingly.
>>>>>>
>>>>>> Best,
>>>>>> Stephen
>>>>>>
>>>>>> On Mon, Jul 8, 2024 at 4:20 PM Stephen Spencer <
>>>>>> spencer at cs.washington.edu> wrote:
>>>>>>
>>>>>>> Is there a timeframe for their decision? I can hold off on
>>>>>>> processing these two papers until I hear from you.
>>>>>>>
>>>>>>> Stephen Spencer
>>>>>>> Senior Computer Specialist
>>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>>> spencer at cs.washington.edu
>>>>>>>
>>>>>>>
>>>>>>> On Mon, Jul 8, 2024 at 3:18 PM A. Augusto Sousa <
>>>>>>> augusto.sousa at fe.up.pt> wrote:
>>>>>>>
>>>>>>>> Papers 28 and 29 have been suggested to move from full papers to
>>>>>>>> posters... at this moment, we do not know if authors will do it...
>>>>>>>> The best,
>>>>>>>> AAS
>>>>>>>>
>>>>>>>>
>>>>>>>> On 08/07/2024 23:03, Stephen Spencer wrote:
>>>>>>>>
>>>>>>>> Looking at EasyChair:
>>>>>>>>
>>>>>>>> - These are the Short Papers: 6, 13, 16, 19, 25, 27.
>>>>>>>> - These are the Poster Abstracts: 8, 23, 33.
>>>>>>>> - The rest are Full Papers.
>>>>>>>>
>>>>>>>> Best,
>>>>>>>> Stephen
>>>>>>>>
>>>>>>>> On Mon, Jul 8, 2024 at 2:48 PM Stephen Spencer <
>>>>>>>> spencer at cs.washington.edu> wrote:
>>>>>>>>
>>>>>>>>> Wonderful! I will work on sending out rights forms and
>>>>>>>>> instructions for the preparation and delivery of final materials.
>>>>>>>>>
>>>>>>>>> Before sending out anything, I'll verify with you all the category
>>>>>>>>> of the acceptances - full paper, short paper, or poster abstract.
>>>>>>>>>
>>>>>>>>> Best,
>>>>>>>>> Stephen
>>>>>>>>>
>>>>>>>>> On Mon, Jul 8, 2024 at 2:43 PM Anita Havele <
>>>>>>>>> anita.havele at web3d.org> wrote:
>>>>>>>>>
>>>>>>>>>> Hi Stephen,
>>>>>>>>>> Yes, acceptance notification were sent out earlier today.
>>>>>>>>>> I believe easy chair was updated appropriately by the program
>>>>>>>>>> chairs.
>>>>>>>>>>
>>>>>>>>>> Best Regards,
>>>>>>>>>> Anita-Havele
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Jul 8, 2024, at 5:16 PM, Stephen Spencer <
>>>>>>>>>> spencer at cs.washington.edu> wrote:
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> Augusto, et al.,
>>>>>>>>>>
>>>>>>>>>> Were the acceptance notifications sent out to Web3D 2024 authors
>>>>>>>>>> today?
>>>>>>>>>>
>>>>>>>>>> If so, is EasyChair updated appropriately?
>>>>>>>>>>
>>>>>>>>>> Thanks.
>>>>>>>>>>
>>>>>>>>>> Best,
>>>>>>>>>> Stephen
>>>>>>>>>>
>>>>>>>>>> On Wed, May 15, 2024 at 9:43 AM Stephen Spencer <
>>>>>>>>>> spencer at cs.washington.edu> wrote:
>>>>>>>>>>
>>>>>>>>>>> Yes, I can see it. Thank you.
>>>>>>>>>>>
>>>>>>>>>>> On Wed, May 15, 2024 at 1:45 AM A. Augusto Sousa <
>>>>>>>>>>> augusto.sousa at fe.up.pt> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Dear Stephen,
>>>>>>>>>>>> It is done (I believe...). I used your email address
>>>>>>>>>>>> <spencer at cs.washington.edu> <spencer at cs.washington.edu>
>>>>>>>>>>>> Could you please check this?
>>>>>>>>>>>> The best,
>>>>>>>>>>>> AAS
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On 14/05/2024 23:41, Stephen Spencer wrote:
>>>>>>>>>>>>
>>>>>>>>>>>> Looking forward to it, thanks!
>>>>>>>>>>>>
>>>>>>>>>>>> Would one of you please make me a full chair of the event in
>>>>>>>>>>>> EasyChair? My username there is "stephenspencer" and I will need that to
>>>>>>>>>>>> retrieve information about accepted materials, when the time comes.
>>>>>>>>>>>>
>>>>>>>>>>>> Best,
>>>>>>>>>>>> Stephen
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Tue, May 14, 2024 at 3:38 PM Anita Havele <
>>>>>>>>>>>> anita.havele at web3d.org> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi Stephen ,
>>>>>>>>>>>>> Thank you for reaching out to us. We will most certainly need
>>>>>>>>>>>>> your assistance in preparing the conference proceedings.
>>>>>>>>>>>>> We are planning to extend the submission deadline, but that
>>>>>>>>>>>>> will not change the acceptance date.
>>>>>>>>>>>>> Miguel Lopez and Augusto Sousa our program co-chairs will be
>>>>>>>>>>>>> your primary contacts.
>>>>>>>>>>>>> Looking forward to working with you!
>>>>>>>>>>>>> Best Regards,
>>>>>>>>>>>>> Anita-Havele
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On May 14, 2024, at 4:30 PM, Stephen Spencer <
>>>>>>>>>>>>> spencer at cs.washington.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> Good afternoon!
>>>>>>>>>>>>>
>>>>>>>>>>>>> I'm reaching out to you to confirm that you'd like my
>>>>>>>>>>>>> assistance in preparing the conference proceedings for Web3D 2024.
>>>>>>>>>>>>>
>>>>>>>>>>>>> The published dates - 01 July for acceptances, and 15 July for
>>>>>>>>>>>>> final materials - look good.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Looking forward to speaking with you soon.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Best,
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Stephen Spencer
>>>>>>>>>>>>> Senior Computer Specialist
>>>>>>>>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>>>>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>>>>>>>>> spencer at cs.washington.edu
>>>>>>>>>>>>> --
>>>>>>>>>>>>> Program2024 mailing list
>>>>>>>>>>>>> Program2024 at web3d.org
>>>>>>>>>>>>> http://web3d.org/mailman/listinfo/program2024_web3d.org
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> Stephen Spencer
>>>>>>>>>>>> Senior Computer Specialist
>>>>>>>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>>>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>>>>>>>> spencer at cs.washington.edu
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> A. Augusto de Sousa
>>>>>>>>>>>> (Professor Associado/Associate Professor)
>>>>>>>>>>>>
>>>>>>>>>>>> DEI - Dep. de Eng.a Informática / Dep. of Informatics
>>>>>>>>>>>> Engineering
>>>>>>>>>>>> FEUP - Faculdade de Engenharia da Universidade do Porto
>>>>>>>>>>>> Rua Dr. Roberto Frias, S/N
>>>>>>>>>>>> 4200-465 Porto Tlf: +351 22 508 2134
>>>>>>>>>>>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> --
>>>>>>>>>>> Stephen Spencer
>>>>>>>>>>> Senior Computer Specialist
>>>>>>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>>>>>>> spencer at cs.washington.edu
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Stephen Spencer
>>>>>>>>>> Senior Computer Specialist
>>>>>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>>>>>> spencer at cs.washington.edu
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Stephen Spencer
>>>>>>>>> Senior Computer Specialist
>>>>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>>>>> spencer at cs.washington.edu
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Stephen Spencer
>>>>>>>> Senior Computer Specialist
>>>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>>>> spencer at cs.washington.edu
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> A. Augusto de Sousa
>>>>>>>> (Professor Associado/Associate Professor)
>>>>>>>>
>>>>>>>> DEI - Dep. de Eng.a Informática / Dep. of Informatics Engineering
>>>>>>>> FEUP - Faculdade de Engenharia da Universidade do Porto
>>>>>>>> Rua Dr. Roberto Frias, S/N
>>>>>>>> 4200-465 Porto Tlf: +351 22 508 2134
>>>>>>>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>> --
>>>>>> Stephen Spencer
>>>>>> Senior Computer Specialist
>>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>>> spencer at cs.washington.edu
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Stephen Spencer
>>>>> Senior Computer Specialist
>>>>> Paul G. Allen School of Computer Science & Engineering
>>>>> Chair, ACM SIGGRAPH Publications Committee
>>>>> spencer at cs.washington.edu
>>>>>
>>>>>
>>>>
>>>> --
>>>> Stephen Spencer
>>>> Senior Computer Specialist
>>>> Paul G. Allen School of Computer Science & Engineering
>>>> Chair, ACM SIGGRAPH Publications Committee
>>>> spencer at cs.washington.edu
>>>>
>>>>
>>>> --
>>>> A. Augusto de Sousa
>>>> (Professor Associado/Associate Professor)
>>>>
>>>> DEI - Dep. de Eng.a Informática / Dep. of Informatics Engineering
>>>> FEUP - Faculdade de Engenharia da Universidade do Porto
>>>> Rua Dr. Roberto Frias, S/N
>>>> 4200-465 Porto Tlf: +351 22 508 2134
>>>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>>>
>>>>
>>>> --
>>>> A. Augusto de Sousa
>>>> (Professor Associado/Associate Professor)
>>>>
>>>> DEI - Dep. de Eng.a Informática / Dep. of Informatics Engineering
>>>> FEUP - Faculdade de Engenharia da Universidade do Porto
>>>> Rua Dr. Roberto Frias, S/N
>>>> 4200-465 Porto Tlf: +351 22 508 2134
>>>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>>>
>>>
>>>
>>> --
>>> Stephen Spencer
>>> Senior Computer Specialist
>>> Paul G. Allen School of Computer Science & Engineering
>>> Chair, ACM SIGGRAPH Publications Committee
>>> spencer at cs.washington.edu
>>>
>>>
>>> --
>>> A. Augusto de Sousa
>>> (Professor Associado/Associate Professor)
>>>
>>> DEI - Dep. de Eng.a Informática / Dep. of Informatics Engineering
>>> FEUP - Faculdade de Engenharia da Universidade do Porto
>>> Rua Dr. Roberto Frias, S/N
>>> 4200-465 Porto Tlf: +351 22 508 2134
>>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>>
>>>
>>
>> --
>> Stephen Spencer
>> Senior Computer Specialist
>> Paul G. Allen School of Computer Science & Engineering
>> Chair, ACM SIGGRAPH Publications Committee
>> spencer at cs.washington.edu
>>
>>
>> --
>> A. Augusto de Sousa
>> (Professor Associado/Associate Professor)
>>
>> DEI - Dep. de Eng.a Informática / Dep. of Informatics Engineering
>> FEUP - Faculdade de Engenharia da Universidade do Porto
>> Rua Dr. Roberto Frias, S/N
>> 4200-465 Porto Tlf: +351 22 508 2134
>> PORTUGAL EMail: augusto.sousa at fe.up.pt
>>
>
>
> --
> Stephen Spencer
> Senior Computer Specialist
> Paul G. Allen School of Computer Science & Engineering
> Chair, ACM SIGGRAPH Publications Committee
> spencer at cs.washington.edu
>
--
Stephen Spencer
Senior Computer Specialist
Paul G. Allen School of Computer Science & Engineering
Chair, ACM SIGGRAPH Publications Committee
spencer at cs.washington.edu
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